Sharing files

Use the Share icon to send files to someone via email or copy a shareable link.

The Share icon appears in both the media reviewer and the Files view.


Share a file from the media reviewer

  • Click the Share icon in the taskbar to open the Share File pop-up:


Share a file from the Files view

  • Choose one or more files to share using the selection boxes in the top-right corner of file thumbnails An orange checkmark and border should appear to confirm selection:

  • Then, click the Share File icon in the taskbar to open the Share File pop-up:


Sharing options

  • From the pop-up, choose from the two possible sharing methods:

Sending an email with a link

This sends an email with a link to view the files and an optional personal message.    
  • Type an email address to share with. As you type, matches with emails of existing users will be auto-suggested. If the email you enter isn't registered in Smartvid.io, an email will be sent inviting the user to join and view your file(s).
  • From the 'Permissions' drop-down menu, choose Can View or Can Edit. (Can Edit allows the user to add tags, comments & markup to the file.)
  • Click the + icon to save recipient. Repeat the last 3 steps for any additional people recipients.
  • Type optional personal message in the Message field.
  • Click Send to share.

Creating a shareable link

This generates a URL to the file for you to copy to your clipboard and paste wherever you want to share it. (Only registered users with the right permission level will be able to use the link.)

  • From the 'Share With' drop-down menu, choose if the link should be (a) viewable just to project members, or (b) viewable to organization users (meaning anyone who belongs to any project in the project’s parent organization).
  • From the 'Permissions' drop-down menu, choose Can View or Can Edit. (Can Edit allows the user to add tags, comments & markup to the file.)
  • Click the 'Copy Link button to copy the share link to your computer’s clipboard. You should see this pop-up confirmation in the upper right corner of the screen:

  • Paste the link wherever you’d like to share it by using the paste keyboard keystroke Ctrl + V on Windows machines or Command ⌘ + V on Macs.
  • Click 'Done' to close the window.

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