Search for project files

Use the  search engine (or search bar) to find photos and videos in a project. The search bar is located along the top of the screen in any of the 5 project views:

Note that the search bar only looks for files within the scope of the project you use it in; you cannot search for files across different projects!

The search engine accepts any of the terms listed below as search criteria. You can run a search for multiple criteria, but keep in mind that this is more restrictive and limits results to only files with all search criteria, not any files with at least one of the criteria. For example, a search for both the ‘window’ and ‘ceiling’ tags only returns files with instances of both, not all files with ‘window’ tags as well as all files with ‘ceiling’ tags.

  • Individual tag - this returns files with instances of the tag.
Example: Searching for the tag 'wood' will return any files with instances of a 'wood' tag.
  • User names/emails - this returns added to the project by the user.
Example: Searching for the user 'John Doe jdoe@smartvid.io' will return any files John Doe has uploaded to the project.
  • Individual tag including all descendants - will return files with instances of the tag, or instances of any of its descendent tags. 
Example: If the tag definition ‘Location’ has child tags ‘First Floor’ and ‘Second Floor,’ searching for tag " 'Location’ including descendants" will return files tagged with any of the three.
  • Alternate tags - will return files with instances of the alternate tag, its original tag, and another other alternates to the same original.
  • Example: If the tag definition ‘First floor’ has alternates ‘Level One’ and ‘Ground floor’, searching for ‘Ground floor’ will return files tagged with any of the three. 
  • Free text search - will return instances of the text found in file names or attached comments.
  • Example: Searching for ‘cracks’ will return a file with ‘cracks’ in its name, i.e. Concrete cracks 102816.jpg, or a file with a comment that says “Looks like there are cracks in the concrete here."

NEW: In the past, you may have had to re-run SmartTag across project files every time you created a new tag to capture its tag instances. Now, searching for free text will also return un-tagged instances of search terms found in project images. This means if you haven’t created a tag definition for 'scaffolding' within a project, running a free text search for ‘ scaffolding’ will still find pictures SmartTag detects as showing scaffolding!


To run a search:

  • Type one or more terms in the search engine. 
  • As you type, full or partial matches to your text found in project tags and user names/email addresses will be auto-suggested underneath, as shown here:

Click on an auto-suggestion to select it as a search term, or press enter to select the top/first result. To search by free text, simply type a word and hit the space bar to save it as a free text term.

  • Repeat steps 2 and 3 for any other criteria.
  • Hit Enter on your keyboard to load search results. Here is an example results screen:

  • Click the Share Search button highlighted above to send someone a link to view all files found in the search.
  • Click ‘x’ to the right of Share Search to exit the search results screen.

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